Description

Position: Bilingual Administrative Assistant

Status: Full-time

Reports to: Chief Executive Officer

Location: Hybrid

Your Career Opportunity

The Administrative Assistant will be required to perform an array of administrative duties in a professional and timely manner. Additional responsibilities include scheduling meetings and appointments, coordinating boardroom set-ups and offer assistance as required. Compose letters, reports, memos, and contracts as needed. The Administrative Assistant is also accountable for drafting, reviewing, and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required.

How You Will Be Spending Your Time

• Provide administrative support to all departmental members.
• Perform basic bookkeeping functions.
• Interact with financial institutions with respect to making deposits and reconciling bank statements.
• Complete and review all expense reports, invoices, and other relevant monetary documents.
• Review and prepare all documents, reports and other correspondence materials for the management team.
• Courteously receive and screen all in-bound calls, emails, and visitors.
• Coordinate departmental office activities.
• Review, evaluate and distribute all incoming and outgoing mail.
• Maintain daily appointments of all management and executive members.
• Take and transcribe dictation notes and meeting minutes.
• Maintain a high level of confidentiality in all interactions.
• Assist with report and presentation preparation.
• Maintain a professional image and demeanor with all employees, management, executives and visitors at all times.
• Research and assist with all Requests for Proposals (RFP).
• Maintain and monitor office supply inventory levels and place orders as required.
• Prepare travel arrangements with a keen attention to detail, where necessary.
• Other duties, relevant to the position, shall be assigned as required.

Requirements

Specialized Knowledge, Skills, Attributes Required You Need to be Successful

• Secondary School Diploma required.
• Business Administration degree or diploma required.
• 2-3 years' experience as an Administrative Assistant, or relevant role, considered an asset.
• Experience coordinating calendars and taking Meeting Minutes for Board and Executive meetings

• Proficient use of various office-based software including Microsoft Office and Excel.
• Professionalism, patience and timely presence
• Exceptional verbal and written English and French communication skills
• Excellent interpersonal skills

• Team player but able to work autonomously
• Ability to work under pressure and meet deadlines

Knowledge

Working Conditions

• Hybrid
• Monday to Friday 9am to 5pm, or as per company needs
• 37,5 hours / weekly

Crew Advantages

· Competitive salary

· 1 paid day off for your birthday

· 5 paid sick days

· 2 paid personal days

· 1 paid volunteering day

· Employer RRSP contribution program

· Travel benefits for you, your friends and family

· Medical and dental packages

· Employee Assistance Program for you and your family members

Job Details